Policies

I. BAR POLICY: 

  1. Purchases may be made from the bar only when a Watch Officer
    is present.
  • It will be the responsibility of the Watch Officer to ensure
    that the operation of the bar is in conformance with the regulations
    pertaining to our license and other regulations as may be imposed
    the Board of Directors. Such regulations include: 

    1. Minors under 21 years of age will not be served alcoholic
    beverages and never permitted to be behind or sit at the bar.

    2. Only Yacht Club adult members and adult guests who have signed
    the guest book register may be served alcoholic beverages at
    the bar. Guest must also wear nametags.

    3. Concerning alcoholic beverages, only those purchased at the
    bar may be consumed on Club premises. Persons bringing alcoholic
    beverages to HMBYC will be asked to remove them immediately from
    Club property or the beverages will be confiscated.

    4. The Watch Officer shall have the discretion to determine when
    an individual is intoxicated.

    5. Intoxicated persons shall not be served additional alcoholic
    beverages.

    6. Intoxicated persons shall not remain in the bar area.

    7. The Watch Officer, with the assistance of other Members present,
    will make every attempt to arrange safe transportation for intoxicated
    persons leaving the Club.

    8. Except for those occasions where different hours are published
    for a Club function the bar will close at 11:00PM. On no occasion
    will alcoholic beverages be served between 2:00AM and 6:00AM.

    9. Bartenders will be conspicuously identified.


    II. KEY POLICY: 

    Only members of the Board of Directors and Committee heads
    will be issued keys to the Yacht Club premises (level 1 keys).
    Board members and Committee heads will be issued keys permitting
    access to the bar, office and storage areas at the discretion
    of the Board.

    III. DRUGS: 

    The Half Moon Bay Yacht Club maintains a zero tolerance policy
    with regard to illegal drugs. Any Member or guest who knowingly
    possesses, uses or sells illegal drugs on the Club premises will
    cause expulsion proceedings to be initiated by the Board of Directors
    as provided for in Article VII of the By-Laws.

    IV.
    SPECIAL EVENTS:     

    Individual members and non members may make use of the Club
    facilities for events not scheduled by the Board of Directors
    or others, subject to the following conditions: 

    1. Club premises will be accessible to all members at all times
      during special events. All events must be booked in advance with
      the Scheduling Officer and are subject to Clubhouse availability.
  • The person(s) requesting use of the Club facility shall schedule
    the event with the Scheduling Officer who will help coordinate
    the activity with the Watch Officer (WO) and Bar Manager if necessary.
  • Any alcoholic beverages consumed at HMBYC events must be
    purchased through and consumed at the bar.
  • A Club rental fee of $450.00 for nonmembers will be charged
    for each use of the Club facility for special events; this includes
    a nonrefundable cleaning deposit. All parties of 30 guests or
    more will require the host to hire the Club’s bartender for a
    minimum of $100.00. All fees are payable in advance. A Clubhouse
    Use Agreement Form, available from the Scheduling Officer, must
    be signed and accompany the payment to secure the reservation.
    Events cancelled within 30 days of the event will normally be
    assessed a cancellation fee. As a privilege of membership, current
    members may schedule their own special events for only a $50.00
    use fee, also payable in advance.
  • If available, a written list may be submitted in advance
    to the Scheduling Officer or WO in lieu of having each guest
    at a private event sign the guest book. If no printed list is
    available, all adult guests must sign the Club’s guest book upon
    their arrival.
  • Parties where hosts are required to hire a bartender must
    arrange for this in advance through the Bar Manager. Current
    HMBYC members who help with hospitality at private parties or
    any other events do so strictly on a volunteer basis without
    financial compensation from any Club funds.
  • CANCELLATION POLICY: The Club will refund the use
    fee if an event is cancelled more than 30 days in advance. If
    event is cancelled within 30 days of the event, half of the use
    fee will normally be refunded to the host.Amended by the BOD on March 10th,
    2003
    V. USE OF CLUB BOATS: 

    The fleet of Club boats available for use by members and guests
    subject to the following conditions: 

    1. An adult member who must sign a Waiver of Liability must
      sign out Club boats.
  • All persons using Club boats must wear approved PFDs at all
    times when on the water.
  • Club boats must remain within the limits of the Half Moon
    Bay Pillar Point Harbor breakwater.
  • Club boats may only be used when there is another boat (tender
    or crash boat) in service to render assistance as required.
    VI. RECIEPTS and REIMBURSEMENT: 

    All receipts for necessary items bought for the benefit of
    and use by the Half Moon Bay Yacht Club shall be signed and submitted
    to the Club’s Treasurer or bookkeeper immediately and no later
    than 30 days from original date of purchase. Receipts submitted
    after 30 days of purchase date will NOT be considered for reimbursement. 

    Approved by the BOD on January 5th,
    1999

    VII. CHILDREN’S PLAYROOM AREA: 

    Our volunteer Watch Officers greatly appreciate our parents
    and children who help keep the children’s playroom clean, tidy
    and use the wastebasket. Parents are also encouraged to please
    assist their children with putting away any toys or games on the
    shelves to prevent their breakage or misuse. 

    Amended by the BOD on July2nd,
    2002

    VIII. BEACH BONFIRES at the
    CLUBHOUSE:     

    Bonfires must be confined to the pit in front of the Clubhouse.
    The HMB Fire Department will not permit bonfires on the beach. 

    Amended by the BOD on December 1st,
    2001

    IX. Hospitality: 

    Each month this list is alphabetically derived from those current
    members who previously indicated their choice to be available
    for hospitality help at the Club. Members are eligible to receive
    a maximum of two $15 credits per quarter towards their dues after
    hospitality is served and as verified in writing by the Watch
    Officer (WO) on their report. If members are unavailable to serve
    their hospitality assignments then credits are not issued. As
    HMBYC is a volunteer-based organization, members never receive
    any cash compensation from the Club’s funds for their hospitality
    assignments. On Friday evenings hospitality generally means some
    kitchen help to assist the WO or guest chef, bringing in glassware
    from the deck, etc. since we hire a bartender on these nights.
    On Saturdays and Sundays, hospitality help may require some bartending,
    minor kitchen cleanup or other assistance as designated by the
    WO. Please note that if the assigned dates are inconvenient, members
    are free to trade days with other members on the list and to please
    notify the WO and Schedule Officer. 

    Amended by the BOD on September 10th,
    2001

    X. Volunteerism: 

    We have many members who elect to volunteer their time at other
    times such as bartending or cooking for Club events or members’
    private parties, pouring wine at the Dream Machines’ wine booth,
    transportation, database and website maintenance, teaching classes,
    facilities repairs, boatyard cleanup, helping at the Pumpkin Festival
    calamari booth, fleet maintenance, racing events, decorating the
    Club for holiday or children’s parties, etc. – the list is really
    endless! Membership credits are not applied for these activities
    and members never receive any free meals, drinks, special dues
    credits, subscriptions, cash or other financial compensation from
    the Club’s funds for any of these voluntary efforts in which they
    choose to participate. 

    Amended by the BOD on March 10th,
    2003

    XI. Operational & Food Costs
    For Dinners & Special Events:     

    The Events Planning Committee (EPC) was appointed by the Board
    with the authority to establish and apply Club appropriate expenses
    for all dinners, special events and races. The EPC is comprised
    of the Treasurer, Port Captain, Rear Commodore and Schedule Officer/Event
    Coordinator. 

    For all race fees and special event dinners at HMBYC, an operational
    cost per person shall be established by the EPC, based on actual
    costs, and added to each race entrance fee and dinner price. The
    Event Cost will vary since each event may have disparate expenses
    and expected number of people. 

    All checks for meals and race fees will be mailed to HMBYC.
    The bookkeeper will put these checks inside a locked cash cabinet.
    The Rear Commodore (RC) will record and deposit these checks.
    The RC will submit signed receipts for trophies or other race-related
    incidentals within 30 days for reimbursement per Club policy. 

    For special events, all meals will require advance payments
    by an established deadline. The meal prices will be determined
    in advance by the EPC, depending on who is providing the food
    service, i.e. outside caterer or provided by Club volunteers.
    The RC or delegate will advise the Event Coordinator of an estimated
    head count 7 (seven) days in advance for all meals for each regatta
    or special dinner or race. A final count will be needed on the
    Wednesday before each Saturday dinner so the respective chefs
    know many people need meals. 

    Amended by the BOD on June 5th,
    2003