Abridged (below) Bylaws Strategic Plan
POLICIES AND REGULATIONS
Half Moon Bay Yacht Club
Revised July, 2012
The following is an abridged and edited version of the HMBYC Policies and Procedures, which take precedence over this version. To obtain a copy of the full document, please contact the Club Secretary.
Officers and Directors
The Club is governed by a Board of Directors comprised of the Commodore, Vice Commodore, Rear Commodore, Secretary, Treasurer, Port Captain, Membership Director, Facilities Director and Director-at-Large. Officers and Directors are elected each year for a one-year term that starts on December 1 and ends on the following November 30. Any member in good standing is eligible to serve as a member of the Board.
Standing and ad hoc committees are responsible for various activities. Examples of standing committees are Sailing Committee and Events Committee. Ad hoc committees include those that are organizing special events such as social dinners, Memorial Day, Fourth of July and Labor Day activities. Members are encouraged to volunteer for committee service.
Application for membership in the Club is open to any person who follows procedures set forth in the Club’s Bylaws. Applications for membership will be reviewed and approved by the Board of Directors. Initiation fees, dues and classes of membership are established by the Board and are subject to change. For current information, interested parties should contact the Membership Director.
No member, guest, or applicant for membership shall be discriminated against on the basis of race, color, religion, age, ancestry, national origin, sex, political affiliation, sexual orientation, disability, or any other grounds prohibited by law.
Any meeting of the Board of Directors, standing or ad hoc committee is open to all members. The Board meets on the second Tuesday of the month, starting at 6:30 PM. Committee meetings are posted on the Club’s website calendar. A General Membership meeting is held once during each quarter of the year. Notices are sent out via the Club’s newsletter and the online calendar and members are encouraged to attend.
Rules of Conduct
The primary objective of these Rules is to ensure that all members can enjoy their time at the Club. Members and guests shall at all times conduct themselves in a manner which is not offensive to other persons and consistent with generally accepted standards of conduct in public places.
Access to Facilities
It is the Club’s policy to allow access to the Club by members at all times, even when the Club is not open.
A key card which allows access to the bar area and the events facility will be made available to members
Use of Club Facilities
The Club’s physical facilities are primarily intended for the use of Club members. By paying their membership dues, the members are in effect supporting the Club and are entitled to preferential use of its facilities. Rental rates are available upon request from the Club Rental Manager.
Use of Club Boats
The Club maintains sailboats that are intended for the exclusive use of its members. The primary consideration in allowing use of the boats is safety. Only members who have been certified by a designated Club Examiner are allowed to use Club-owned boats. All persons must sign a liability waiver before boarding the boat. Club-owned boats may only be used inside the breakwater of Pillar Point Harbor during daylight hours.
Races and Regattas
The Club sponsors numerous races and regattas during the year. At the beginning of each year, the Sailing Committee will publish a racing calendar listing all known racing events. All races and regattas come under the oversight of the Rear Commodore and the Sailing Committee. Those interested in participating should contact the Rear Commodore.
During regular Club hours or any other time during which the Club is officially open, there shall be a Watch Officer on duty to ensure that policies and procedures are being followed. Watch Officers are members in good standing who have been trained on all aspects of Club operations. While on duty they are acting on behalf of the Board of Directors and have been granted authority to act in the best interests of the Club.
The Club is allowed to serve alcoholic beverages only to adult members and guests. The Club is subject to many regulations which if not strictly followed may result in the loss of our liquor license. The Club’s policy is to discourage intoxication. Watch Officers are authorized to refuse service to any member or guest who displays signs of intoxication and to order intoxicated persons to leave the Club immediately. Only adult members and guests who have signed the guest book register may be served alcoholic beverages. Persons under the age of 21 will not be served alcoholic beverages or be allowed to sit at the bar. No alcoholic beverages may be brought to the Club.
The Half Moon Bay Yacht Club maintains a zero tolerance policy with regard to illegal drugs. Any member or guest who knowingly possesses, uses or sells illegal drugs on Club premises will be subject to disciplinary action. It is understood that certain state and local laws allow possession of small amounts of marijuana for medicinal purposes. However, use of this drug for therapeutic purposes is not an emergency. Such use shall be conducted elsewhere.
In compliance with State laws, no gaming that includes the winning or losing of money may take place on Club property. This includes but is not limited to any form of gambling, such as card games, sports pools, raffles, or other games of chance.
Supervision of Minors
HMBYC is a child-friendly organization and we encourage members to bring their children to the Club. While on Club premises, minors must be supervised by a parent or guardian. Children are expected to conduct themselves in a way that is consistent with Club policies on safety and appropriate behavior.
Pets, most commonly dogs, are allowed on Club premises. Pet owners are required to keep their animals from annoying others members. Of particular concern are aggressive pets that may frighten younger children and animals that do not get along well with other animals. No animals are allowed in the Club kitchen, behind the bar or near food serving tables, buffets and/or dining tables.
Lost or Damaged Property
The Club does not accept responsibility for personal belongings left at the Club by members or guests or for loss or damage of any kind to personal property while on Club premises. Articles of clothing and other belongings left on Club premises and unclaimed by their owners for extended periods of time may be disposed of by the Port Captain after posting written notice in the Clubhouse and/or publishing a notice in the Club’s news outlet.